Executive Assistant Jobs - Burr Ridge, Illinois (IL)

Executive Assistant - Job Description

Bronson and Bratton is seeking a highly organized, detail-oriented Executive Assistant to support the CFO/Controller and contribute to the broader success of the organization.

You'll work closely with executives, employees, and external vendors, playing a key role in maintaining smooth internal operations.

Key Responsibilities

Executive

• Coordinate company-wide meetings, annual wellness program, and executive calendars.
• Draft and prepare reports, correspondence, and presentations from notes or independently.
• Manage company-wide communications and ensure timely responses to employee inquiries.
• Maintain confidential records and filing systems, both electronic and physical.
• Order and track office materials such as business cards, letterhead, and supplies.
• Handle day-to-day administrative duties including phone coverage, document scanning, and visitor support.

Payroll Administration

• Accurately process payroll for B&B and Cirrus on a weekly and semi-monthly basis.
• Submit HSA and FSA deduction files to vendors.
• Prepare 401(k) control totals and manage related documentation.
• Process final pay and termination paperwork, including PTO and benefit updates.
• Maintain benefit portal data, including employee terminations.

Accounting 

• Maintain and reconcile check disbursement logs and corporate cash logs.
• Reconcile monthly bank statements and cash activity.
• Post and balance journal entries, prepaids, and cash receipts.
• Manage petty cash and support annual document retention efforts.
• Serve as backup support for accounts receivable processing.

Human Resources 

• Support HR compliance including EEO-1, VETS-4212, and OSHA reporting.
• Assist with onboarding: enroll new hires in benefits and payroll systems.
• Prepare short-term disability documents for payroll and COBRA documentation.
• Maintain employee loan files and assist with 401(k) audit documentation.
• Participate in salary and benefits benchmarking efforts.

What We're Looking For

Required Qualifications

• Associate degree in Business Administration or related field (Bachelor's preferred).
• 5+ years of experience supporting C-level executives in a professional environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal, written, and interpersonal communication skills.
• Strong time management, organizational, and problem-solving abilities.
• High level of discretion when handling confidential information.
• A professional, polished demeanor and commitment to accuracy.

Work Environment & Physical Requirements

• Ability to sit, stand, bend, and work at a desk for extended periods.
• Must be able to manage multiple priorities independently and effectively.
• Ability to work in a fast-paced, deadline-driven environment.

Why Work at Bronson and Bratton?

At Bronson and Bratton, we believe in supporting excellence at every level of the organization. We're a team that values collaboration, professionalism, and integrity. As we continue to grow, we're looking for a dedicated Executive Assistant to provide essential support to our executive leadership and contribute to the smooth operation of payroll, accounting, and human resources.

• Competitive compensation
• Comprehensive benefits (medical, dental, 401(k), PTO, etc.)
• Professional growth and learning opportunities
• Inclusive and respectful culture

Ready to Apply?

We'd love to hear from you! If you're a highly organized professional with a passion for executive support and operational excellence, apply today and become a key part of the Bronson and Bratton team.

Location: 60527

Bronson & Bratton, Inc.

AS 9100D

Equal Opportunity Employer: Disability/Veteran